Terms and Conditions Soul of India
1. Booking & Payment Terms
To confirm your place on the expedition, a non-refundable deposit of US$1,000 per person is required at the time of registration to secure your place.
A second payment is due by May 5th, 2027. The final balance is due no later than July 5th, 2027.
*Availability is limited and filling quickly, we encourage you to complete this step at your earliest convenience
2. Cancellation & Refund Policy
Cancellations by participants:
- 4 to 6 months before departure (Between 5 May 2027 and 5 July 2027)
50% refund of the total payment made (excluding the deposit). An administrative fee may apply
- Less than 4 months before departure (after 5 July 2027)
No refunds provided
We strongly recommend purchasing comprehensive travel insurance covering trip cancellation, medical emergencies, and travel delays.
3. Travel Insurance
Travel insurance is mandatory for all participants. Your insurance must include:
- Emergency medical care and evacuation
- Trip cancellation/interruption
- Protection for personal photography equipment (recommended)
4. Participant Requirements
- A positive, flexible, and respectful attitude
- Reasonable physical fitness for travel in remote areas
- Valid passport (minimum 6 months validity from travel dates)
- India tourist visa (to be arranged by participant)
5. Itinerary Changes
Giovanna Photography reserves the right to adjust the itinerary due to weather, safety, or cultural considerations. Any changes will be made with the group’s best interest in mind.
6. Changes, Cancellations & Force Majeure
We reserve the right to cancel or modify the itinerary at any time due to unforeseen circumstances. All payments will be refunded in full if the tour is cancelled. Giovanna Photography is not responsible for costs incurred in preparation for the tour.
7. Medical Insurance
Medical insurance is a requirement for this expedition. It must include international emergency evacuation and local medical expenses. A copy of your insurance policy should be submitted by the deadline of the final payment.
We highly recommend having enough of any medications needed, as access to pharmacies would be limited.
8. Liability & Assumption of Risk
By registering for this tour, you acknowledge that travel to India involves risks.
You agree to assume all risks associated with participation and release Giovanna Photography and the team from any liability for injury, loss, or damage unless caused by gross negligence.
9. Passport and Visa
Ensure your passport and visa are valid for travel. Giovanna Photography is not liable for visa/passport issues.
10. Reservations, Payment & Liability Release
To reserve your place, we require a completed and signed reservation form and a signed liability release, along with a non-refundable deposit of US$1,000.
If the final balance is not received by July 5th, 2027, Giovanna Photography will treat the reservation as cancelled, and all payments will be forfeited.
11. Airfare
Giovanna Photography is not responsible for flight cancellations, overbookings, or baggage loss.
12. Luggage
Participants must comply with luggage weight restrictions, which will be communicated in advance. Giovanna Photography is not responsible for any loss or damage to luggage or camera gear.
13. Guest Consent
Submission of a deposit confirms your agreement to all terms and conditions outlined in this document.
14. Usage of Images for Promotion
Giovanna Photography reserves the right to photograph or film participants for promotional purposes. Notify us in writing if you do not wish to appear in such content.
15. Liability Release & Code of Conduct
You acknowledge the risks of travel and accept full responsibility for your safety and conduct. Disrespectful behaviour may result in removal from the tour without refund.
16. Health and Medical Considerations
Please make sure you are fit to travel. If you have any serious health concerns or an existing condition that may affect your participation, kindly let us know in confidence ahead of time.
This allows us to look after, and the group, with the care and respect you deserve. Thank you for your understanding.