Deposit - Kenya Photography Expedition 2027

The Remote Northern Kenya Photography Tour

We’re getting ready to take bookings for the Images with Soul Photography Tour to Remote Northern Kenya, and would like to confirm the full payment structure and policies for our participants.

Tour Price

• USD 7,800 per person

Single Supplement

• USD 650 additional for single occupancy (Applies to Nairobi hotel, lodges, and private tent accommodations)

Payment Structure

1. Deposit – USD 1,000 per person (non-refundable) 

• Required to secure the booking

• Highly recommend travel insurance to cover non-refundable deposits

2. Second Payment – (50% of total tour cost)

• Due by 5 December 2026

• Plus single supplement (if applicable)

• This payment confirms your participation and allows us to move forward with planning and logistics

3. Final Payment

• Due by 5 February 2027

• The final payment + Single supplement (if applicable)

•  Non-refund

Payment Methods

All payments are made via PayPal and will be processed through our official website.

Once your booking is confirmed, our team will contact you and guide you through the payment process via the website.

•  Payments are processed securely via PayPal
• Please ensure your contact information is accurate when registering
• If you experience any issues, feel free to email us at: contact@giovannaphotography.co

Cancellation and Refund Policy

Cancellations by participants:

•  4 to 6 months before departure  (Between 5 December and 5 February 2027)

50% refund of the total payment made (excluding the deposit). An administrative fee may apply

• Less than 4 months before departure (after 5 February 2027)

No refunds provided

We strongly recommend purchasing comprehensive travel insurance covering trip cancellation, medical emergencies, and travel delays.

1. Booking & Payment Terms

To confirm your place on the expedition, a non-refundable deposit of US$1,000 per person is required at the time of registration to secure your place.
A second payment is due by December 5th, 2026. The final balance is due no later than February 5th, 2027.

*Availability is limited and filling quickly, we encourage you to complete this step at your earliest convenience

2. Cancellation & Refund Policy

Cancellations by participants:

•  4 to 6 months before departure  (Between 5 December and 5 February 2027)

50% refund of the total payment made (excluding the deposit). An administrative fee may apply

• Less than 4 months before departure (after 5 February 2027)

No refunds provided

We strongly recommend purchasing comprehensive travel insurance covering trip cancellation, medical emergencies, and travel delays.

3. Travel Insurance

Travel insurance is mandatory for all participants. Your insurance must include:
- Emergency medical care and evacuation
- Trip cancellation/interruption
- Protection for personal photography equipment (recommended)
Note: Ethiopian Airlines offers discounted internal flights only if your international flight into Addis Ababa is also with them. A US$250 surcharge applies otherwise.

4. Participant Requirements

- A positive, flexible, and respectful attitude
- Reasonable physical fitness for travel in remote areas
- Valid passport (minimum 6 months validity from travel dates)
- Ethiopian tourist visa (to be arranged by participant)

5. Itinerary Changes

Giovanna Photography reserves the right to adjust the itinerary due to weather, safety, or cultural considerations. Any changes will be made with the group’s best interest in mind.

6. Changes, Cancellations & Force Majeure

We reserve the right to cancel or modify the itinerary at any time due to unforeseen circumstances. All payments will be refunded in full if the tour is cancelled. Giovanna Photography is not responsible for costs incurred in preparation for the tour.

7. Medical Insurance

Medical insurance is a requirement for this expedition. It must include international emergency evacuation and local medical expenses. A copy of your insurance policy should be submitted by the deadline of the final payment.
We highly recommend having enough of any medications needed, as access to pharmacies would be limited.

8. Liability & Assumption of Risk

By registering for this tour, you acknowledge that travel in remote regions like Northern Kenya involves risks.
You agree to assume all risks associated with participation and release Giovanna Photography and the team from any liability for injury, loss, or damage unless caused by gross negligence.

9. Passport and Visa

Ensure your passport and visa are valid for travel. Giovanna Photography is not liable for visa/passport issues.

10. Reservations, Payment & Liability Release

To reserve your place, we require a completed and signed reservation form and a signed liability release, along with a non-refundable deposit of US$1,000.
If the final balance is not received by February 5th, 2027, Giovanna Photography will treat the reservation as cancelled, and all payments will be forfeited.

11. Airfare

Giovanna Photography is not responsible for flight cancellations, overbookings, or baggage loss.

12. Luggage

Participants must comply with luggage weight restrictions, which will be communicated in advance. Giovanna Photography is not responsible for any loss or damage to luggage or camera gear.

13. Guest Consent

Submission of a deposit confirms your agreement to all terms and conditions outlined in this document.

14. Usage of Images for Promotion

Giovanna Photography reserves the right to photograph or film participants for promotional purposes. Notify us in writing if you do not wish to appear in such content.

15. Liability Release & Code of Conduct

You acknowledge the risks of travel and accept full responsibility for your safety and conduct. Disrespectful behaviour may result in removal from the tour without refund.

16. Health and Medical Considerations

Please make sure you are fit to travel. If you have any serious health concerns or an existing condition that may affect your participation, kindly let us know in confidence ahead of time.
This allows us to look after, and the group, with the care and respect you deserve. Thank you for your understanding. 

• All accommodation as outlined in the itinerary, from your arrival to departure
• All meals from breakfast on June 21st to July 1st 2027 (breakfast, lunch, and dinner each day)
• Travel in private air-conditioned 4x4 Land Cruisers with experienced drivers
• Bottled water, soft drinks, coffee, and tea with meals
• All fuel expenses
• Photography permits and entrance fees to tribal villages
• Private access and permits for visiting and photographing in tribal communities
• Airport transfers to and from Jomo Kenyatta International Airport, Nairobi 
• English-speaking guide, local guide, and experienced security team
• Support from Tour Leader Giovanna and her daughter Krista, who have built trusted relationships with the communities
• Thoughtfully designed itinerary to offer meaningful, respectful experiences and photographic opportunities
• Personal packing guide and tips to help you prepare for the journey

• International flights to/from Nairobi
• Visa fees for Kenya (if applicable)
• Travel and medical insurance (required for all participants)
• Excess baggage fees
• Personal expenses (souvenirs, phone calls, laundry, etc.)
• Meals or accommodation before or after the expedition (except as noted in the itinerary)
• Alcoholic beverages
• Additional snacks or drinks outside of included meals
• Emergency evacuation costs, if needed
• Photography gear and personal equipment
• Extra tips for driver, guide and cook per day, approximately USD$ 10 each
• Any service not explicitly mentioned above